By now you’re probably familiar with AI tools such as ChatGPT, Midjourney, Otter.ai, and Google Assistant. But what about some of the less popular software? There are tons of AI applications on the market, supercharged into focus with the advent of ChatGPT that captured global attention as a productivity phenomenon in November 2022.
With the plethora of artificial intelligence-driven contrivances designed to automate tasks and make working life easier, it’s easy to become overwhelmed and abandon their usage entirely.
Here is a round-up of eight highly-acclaimed and effective AI productivity tools that perform what would take hours of mentally-draining, time-consuming work within a fraction of the time.
Clara
Liam Lucas, CEO and founder of Off Road Genius, has been using AI tools to enhance productivity within his team, noting that his background within human rights advocacy, finance, and marketing has enabled him to appreciate how AI plays a significant role in efficient work processes.
“One AI tool we’ve found particularly useful,” Lucas shares, “is Clara, an AI-powered scheduling assistant. Clara integrates with our calendars and emails, automating the process of scheduling meetings. It has significantly reduced the time spent on back-and-forth emails and has eliminated scheduling errors.”
SEO manager George Bates of Limelight Digital, added: “By simply cc’ing Clara in an email conversation about a meeting, the AI coordinates with all parties to find a suitable time and place based on your preferences.”
Alli AI
For start-up owners, SEO agencies, and marketing teams, Alli might be just be your magical key to visibility within record time.
Josh Spencer, healthcare executive and founder of cybersecurity advisory firm FortaTech Security, relates his experience using Alli:
“One of my go-to tools for improving productivity at work is Alli AI. This AI-powered SEO tool has helped me optimize my website to a great extent. It has improved my search rankings as well as increased my organic traffic through insightful recommendations. All I need to use is a simple WordPress plugin and Alli begins improving my entire website.”
Grain
If, like most professionals and business leaders, you are endlessly pulled into meetings and have little time to write up notes or capture meeting actions, try Grain. Grain is a tool that is designed to integrate seamlessly with your meetings on Zoom, Google Meet, and Microsoft Teams, and provide with you the important highlights, even if you are a few minutes late.
Young Pham, financial editor and advisor at BizReport illustrates how it works:
“Grain records and transcribes your video meetings, creating easily digestible summaries. This feature ensures that you never miss important insights or action items. The app can also extract key moments from your meetings, making it easy to review and share specific segments with your team or clients. Finally, you can quickly locate relevant information within your meeting recordings using keyword search, without needing to watch hours of video to locate specific discussions.”
Lex
Attending a business conference or networking event? This amazing tool captures the notes you need so you can focus on enjoying the event and taking it all in.
Pham explains: “Lex uses natural language processing to capture and summarize your spoken or written notes. It also helps you categorize and tag your notes automatically, and finally, Lex’s powerful search capabilities allow you to find specific information within your notes quickly, saving you the hassle of sifting through pages of content.”
Vervoe
If you work within the talent acquisition or HR department, this software will transform your ethical hiring process and foster more diversity in your talent pool.
Wall Street financier Ziad Abdelnour, who is also president and founder of Blackhawk Partners, Inc., shared, “Vervoe utilizes AI to transform the hiring and skills assessment process. It allows businesses to create custom assessments for job candidates that mimic real work tasks. Vervoe evaluates candidate responses, not just for correctness but also for the quality and approach taken, providing a comprehensive view of a candidate’s abilities.
“Vervoe’s AI adapts the assessment questions based on candidate responses. This means that each assessment is tailored to the candidate’s skill level, ensuring a fair evaluation and saving valuable time in the hiring process.”
Slides AI
Simon Brisk, co-founder of digital marketing agency Click Intelligence, found it extremely time-consuming to analyze reports and create a stellar deck from them, which was one of his most frequently occurring tasks. That’s when he discovered and started using Slides AI.
Brisk says, “Slides AI analyzes documents and information and picks out vital points. It then creates any kind of presentation you want, and you can further customize the presentation however you like.”
Goblin.tools
This all-in-one genius AI tool simplifies your life as a busy professional through breaking down larger, overwhelming tasks into simplified, smaller steps, and can perform a range of tasks from giving you an instant recipe for dinner from whatever is left over in your kitchen, to estimating how long a number of tasks will take to complete.
Kimberly Tyler-Smith, VP at Resume Worded, related her experience using the platform:
“One AI tool that has been quite helpful in boosting my productivity at work is goblin.tools. I stumbled upon it recently and found it to be quite helpful. What sets goblin.tools apart is its ability to break down large and overwhelming tasks into manageable, bite-sized portions. It then conveniently adds these mini-tasks to your to-do list, making it easier to tackle complex projects one step at a time.
This approach has been a game-changer for me, as it helps me stay focused and lessens the feeling of being overwhelmed by a massive workload. While it might not be as widely recognized as some of the more prominent AI tools, its simplicity, and effectiveness in task management make it a valuable addition to the toolkit of anyone looking to enhance their work productivity.”
Lumen5
Seeking to engage more with your potential and existing customer base? Lumen5 is a video creation tool that, according to some of its users, cuts short hours of video creation (including the budget) into 10-15 minutes.
Ilya Moskovoy, CEO of Impromo.com, a digital marketing agency, shared: “This AI video creation platform translates articles or blogs into engaging videos, saving hours of manual video production.”
AI tools are growing at such an exponential rate that within a few years there is guaranteed to be something for everyone regardless of one’s industry. While some are free and others have pricing plans, incorporating their use into your work routine will significantly save you valuable resources including time, money, and mental energy, freeing these up for more creative and intensive projects.
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